27.08.2024
Office Administrator
Brilliance Supply & Trading DMCC
Dubai, UAE
Microsoft OfficeExcelWordPowerPoint
Job Descriptions:
- Perform general office administrative duties such as managing correspondence and directing inquiries to the appropriate personnel.
- Coordinate and schedule appointments, meetings, and conferences, ensuring all arrangements are made efficiently.
- Maintain office supplies inventory by anticipating needs, placing and expediting orders, and verifying receipt of supplies.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist in maintaining office cleanliness and tidiness, including coordinating with cleaning staff and ensuring facilities are well-maintained.
- Support HR functions such as maintaining employee records, assisting in recruitment processes, payroll and HR projects.
- Assist in managing office budgets and expenses, tracking expenditures, and preparing budgeting reports as required.
- Assist in preparing and formatting documents, presentations, and reports as needed.
- Act as a point of contact between employees and management, addressing queries and concerns in a timely and professional manner.
- Ensure compliance with company policies, procedures, and regulations, as well as the preparation of manuals.
Job Requirements:
- Proven experience as an Office Administrator, Office Assistant, Human Resources or similar role.
- Excellent communication skills in English, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
- Attention to detail and high level of accuracy in work.
- Ability to work independently and as part of a team in a fast-paced environment.
- Knowledge of office management systems and procedures.
- UAE citizens or residents holding a valid residency visa and eligible to work in Dubai.
- Perform general office administrative duties such as managing correspondence and directing inquiries to the appropriate personnel.
- Coordinate and schedule appointments, meetings, and conferences, ensuring all arrangements are made efficiently.
- Maintain office supplies inventory by anticipating needs, placing and expediting orders, and verifying receipt of supplies.
- Handle incoming and outgoing mail, packages, and deliveries.
- Assist in maintaining office cleanliness and tidiness, including coordinating with cleaning staff and ensuring facilities are well-maintained.
- Support HR functions such as maintaining employee records, assisting in recruitment processes, payroll and HR projects.
- Assist in managing office budgets and expenses, tracking expenditures, and preparing budgeting reports as required.
- Assist in preparing and formatting documents, presentations, and reports as needed.
- Act as a point of contact between employees and management, addressing queries and concerns in a timely and professional manner.
- Ensure compliance with company policies, procedures, and regulations, as well as the preparation of manuals.
Job Requirements:
- Proven experience as an Office Administrator, Office Assistant, Human Resources or similar role.
- Excellent communication skills in English, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
- Attention to detail and high level of accuracy in work.
- Ability to work independently and as part of a team in a fast-paced environment.
- Knowledge of office management systems and procedures.
- UAE citizens or residents holding a valid residency visa and eligible to work in Dubai.