To ensure an efficient operation of graduate studies (pre-admission) and research processes. Support on admission and coordinate orientation for graduate students. Administer post-admission graduate studies matters such as schedule mass qualification examination timetable, change of supervisor, candidates’ downgrade/extension/termination, process local and overseas conferences/attachments, exchange students’ applications, etc. Provide a supportive/engaging environment to faculty members and graduate students. Assist on enquiries pertaining to graduate studies (pre- and post- admission). Responsibilities: Admissions Prepare interview logistics and schedule interviews for shortlisted applicants. Compile student and supervisor preferences and assist the Associate Chair to assign students to supervisors according to stipulated requirements. Maintain scholarship files and track application status to ensure updated information is readily available. Work with admin team to provide logistical support to postgraduate students when they arrive. Liaise and arrange for orientation programme for postgraduate students (Eg catering, slides preparation, goodie bags etc). Examination Coordinate with course coordinators to compile all examination requirements and feedback and submit to Central Admin. Prepare list of examiners and invigilators for the courses offered and submit confirmed list to OAS. Collate, check and submit examination papers from examiners, ensuring formatting guidelines are met and relevant signatures are obtained prior to submission. Coordinate in script checking and marks entry. Qualifying examination (QE), thesis submission and oral examination (OE) Coordinate on processes for QE, OE and thesis submission. Work closely with faculty and students to ensure that examiners have been confirmed and approved. Coordinate with students and panel members to schedule QE and OE. Inform panel members and students of the presentation schedule. Check to ensure all the forms are duly and correctly filled and are submitted in order. Consolidate forms, oral reports, assessment reports and submit to Central Admin/ Graduate College. Monitor the progress of Thesis Advisory Committee (TAC) meetings and oversee the QE and OE to ensure smooth running of the Thesis review process. Ensure timely scholarships renewals. Leave Application (LOA, Conference/training leave) Check and ensure that student submit all the necessary supporting document for leave of absence, PG overseas conference leave and training leave. Process all the leave application and reimbursement promptly. Create vendor via ServiceNow for new vendor for payment. STP (Exchange/ Non- graduating students) Prepare a guideline for student to apply their STP application online. Work with OGEM and One Stop to process the documents. Ensure that enrolment letter and SOLAR form are sent out to the student so that they can submit STP application to ICA. Create ServiceNow requests for student payment of Research Fees, Application Fees and Miscellaneous Fees. Others Perform postgraduate processes in accordance to the policies and guidelines of the University. Provide support in process alignments within the unit. Maintain up-to-date postgraduate student records. Work closely with Students unit for graduation/ hooding ceremony. Tracking Graduate Assistant Scheme (GAP) hours and submit the report to Office of Admission on annual basis. Assist TA coordinator in assignment of Teaching Assistants’ duties. Support the coordination of PG events such as 3MT. Any other adhoc duties or projects assigned. Requirements A recognized diploma or bachelor’s degree in any discipline. Proficient in MS Office. 1 to 2 years prior experience in tertiary research administration is preferred. Or experience of working in a customer focused environment. Strong ability to communicate (verbal and written skills) effectively with students, faculty, and team members. Planning and organizing, communication skill, negotiation and influencing skills. Knowledge of contract management, data analysis, financial management. Resourceful and independent. Ability to work effectively under pressure. Proactive and a positive attitude towards work tasks. Conscientious team player. Assertive and meticulous. Hiring Institution: NTU A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive