A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive Responsibilities: 1. Administrative support for facilities matters: Apply security access card for staff and attend to card reader requests Update and maintain floor plans Manage the school’s general phone line Set up telephone lines including migration and tagging Assign keys and maintain master keys spreadsheet Conduct routine facilities checks and ensure regular maintenance Liaise with contractors and vendors Maintain WKWSCI distribution lists and facilities role-based account Book teaching facilities Maintain network points Attend to air conditioners’ maintenance-related matters Responsible for fault reporting and follow up Attend to renovation projects and maintenance checks Communicate to staff on facilities and safety related matters Conduct safety induction course for new staff Allocate and set up office rooms and desks for new faculty and staff 2. General office administration and support Provide logistical support, for events or activities, which includes handling procurement and payment, food catering and transport arrangements Handle mails and courier matters Update e-mail account for part-time faculty, temporary and research staff Attend to photocopier, fax and booking of facilities Manage mailing, international/local franking Manage and co-ordinate the schedule of student assistants on duty at the Chair’s Office reception counter Prepare duty roster for the Chair’s Office staff Purchase stationery Process name cards requests. 3. Secretarial and administrative support Schedule meetings and appointments, booking of venues Handle email correspondences of role-based accounts Support overseas travel arrangements and process expense claims Ensure proper record keeping of documents 4. Staff Welfare Committee support Included as a member of the Staff Welfare Committee Generate new ideas for the School’s welfare events Responsible for crafting EDM or marketing materials Provide logistical support for events/activities Ensure that the budget assigned to events and activities are utilized accordingly 5. Safety-related activities support: Included as a member of the WKWSCI Safety Committee Take meeting minutes for WKWSCI Safety Committee meetings Assume the role of the School’s fire safety emergency coordinator Assist in fire safety, contractor management and business continuity audits Coordinate the annual fire safety posters design competition Conduct weekly safety checks in the building Manage and replenish first aid boxes items 6. Any other ad-hoc administrative duties as assigned from time to time. Requirements: A Bachelor’s degree / Diploma Proficient in Microsoft applications and Adobe Creative Suites At least 3 years of relevant working experience Administrative and facilities management experience in an educational institution would be advantageous Strong in both written and oral communications Organised and meticulous Possess the ability to work effectively with people Able to multi-task and work independently Hiring Institution: NTU In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here.