Office Administrator Weir Minerals Canada Calgary, AB Onsite Purpose of Role: The Office Administrator will be required to perform an array of administrative duties including secretarial and reception, as well as providing coverage as appropriate for other staff during absences or vacations. Additional responsibilities include, processing timecards, taking minutes during meetings, scheduling appointments for all departmental managers, and organizing/maintaining file system. The Office Administrator may also provide support in reviewing material usage for job closings, to ensure all items are accounted for transacting defined functions in SAP for shipping and job closure. Why choose Weir: Be part of a global organization dedicated to building a better future: At Weir, the growing world depends on us. It depends on us constantly reinventing, quickly adapting and continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each of us doing the best work of our lives. It’s a big challenge – but it is exciting. An opportunity to grow your own way: Everything moves fast in the dynamic world of Weir. This creates opportunities for us to take on new challenges, explore new areas, learn, progress and excel. Best of all, there is no set path that our people must take. Instead, everyone is given the support and freedom to tailor-make their own career and do the best work of their lives. Feel empowered to be yourself and belong: Weir is a welcoming, inclusive place, where each individual’s contribution is recognized and all employees are encouraged to innovate, collaborate and be themselves. We continually focus on people and their wellbeing. We believe in fairness and choose to be honest, transparent and authentic in everything we do. Key Responsibilities: Focus Area: Verify entered production orders, including creating identification labels, creating PO requests for consumables and inventory items, and supplying PO confirmations to customers. Focus Area: Provide support for required onboarding and training, maintain employee training and certification records/validation, coordinate/arrange travel schedule and reservations, and track kilometers and expenses of management. Focus Area: Use SAP for direct labor data entry and reporting for shop floor employees and creating Purchase Requisitions for all consumables in support of production. Focus Area: Monitor all incoming materials for release to production, perform cost analysis of production orders before closing and adjust as necessary, and work closely with shipping/receiving department to ensure pick tickets/receiving and shipping docs are handled accordingly. Safety First: Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture. Job Knowledge/Education and Qualifications: Any equivalent combination of education and experience will be considered for candidates that have the ability to perform the objectives above. 3+ years of experience as an Administrative Assistant or relevant role Proficient use of office based software, including Microsoft Office, SAP, Coupa, or MRP is an asset. Founded in 1871, Weir is a world leading engineering business with a purpose to make mining operations smarter, more efficient and sustainable. Thanks to Weir’s technology, our customers can produce essential metals and minerals using less energy, water and waste at lower cost. With the increasing need for metals and minerals for climate change solutions, Weir colleagues are playing their part in powering a low carbon future. We are a global family of 11,000 uniquely talented people in over 60 counties, inspiring each other to do the best work of our lives. For additional information about what it is like to work at Weir, please visit our Career Page and LinkedIn Life Page. Weir is committed to an inclusive and diverse workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, veteran status, disability, age, or any other legally protected status. #minerals #LI-onsite #LI-SK1 We are Weir. And the growing world depends on us. It depends on us constantly reinventing. Quickly adapting. Continually finding better, faster, more sustainable ways to access the resources it needs to thrive. And it depends on each and every one of us doing the best work of our lives. It’s a big challenge – but it’s exciting. And it’s one we can’t wait to be part of. Thank you for your interest in joining us.