A research-intensive public university, Nanyang Technological University, Singapore (NTU Singapore) has 33,000 undergraduate and postgraduate students in the Engineering, Business, Science, Humanities, Arts, Social Sciences, and Graduate colleges. It also has a medical school, the Lee Kong Chian School of Medicine, established jointly with Imperial College London. NTU is also home to world-class autonomous institutes – the National Institute of Education, S Rajaratnam School of International Studies, Earth Observatory of Singapore, and Singapore Centre for Environmental Life Sciences Engineering – and various leading research centres such as the Nanyang Environment Water Research Institute (NEWRI) and Energy Research Institute @ NTU (ERI@N). Ranked amongst the world’s top universities by QS, NTU has also been named the world’s top young university for the past seven years. The University’s main campus is frequently listed among the Top 15 most beautiful university campuses in the world and has 57 Green Mark-certified (equivalent to LEED-certified) buildings, of which 95% are certified Green Mark Platinum. Apart from its main campus, NTU also has a campus in Novena, Singapore’s healthcare district. Under the NTU Smart Campus vision, the University harnesses the power of digital technology and tech-enabled solutions to support better learning and living experiences, the discovery of new knowledge, and the sustainability of resources. For more information, visit www.ntu.edu.sg About NIE About RSIS About LKCMedicine About NTUItive This role works closely with HR Cluster Lead, HR Business Partner and School Associate Chair (Faculty) on all aspects of faculty affairs and HR partnering with the aim to address faculty manpower and development needs of SoH. Job Responsibilities Operational Excellence and Support on Faculty HR / Faculty Affairs Engage in manpower planning and projection of faculty and work with School Finance Manager and Heads on manpower projections, budget and costings. Plan and manage faculty search/appointment, re-appointment, post retirement re-employment for various faculty tracks, including tenured, tenure-track, lecturer track, faculty associate, adjunct and visiting. Work with HR and School Leaders in seeking approvals on faculty leadership appointments and re-appointment. Plan and manage Promotion and Tenure (PT) and Educator-Track Practice-Track Promotion Exercise. Assist in planning and implementing faculty performance appraisal exercise, seek inputs from HRBP and ACF on the plan and co-facilitate with HRBP the Faculty Performance Review Board (PRB) meeting. Support in the conceptualization and implementation of faculty development initiatives such as mentorship programme. Support Chair and ACF in building a nurturing, positive, performance based and forward-looking school culture and professional best practices. Arrange for campus visit/research seminar and student lecture/interviews; arranging candidates’ accommodation and schedules for campus visits, and assisting in reimbursement. Assist Cluster Lead/HRBP on disciplinary or grievances matters. Support Chair, ACF and HRBP in preparing various reports on faculty HR matters, analyzing and identifying issues and providing recommendations. HR Policies, Processes and Systems Assist CoHASS HRBP and partner with fellow Faculty HR Team members across CoHASS Schools in driving development, standardisation and improvement of faculty HR related processes, standard operation procedures (SOPs), and systems, with the objective of achieving operational efficiency effectiveness, compliance with regulations and policies, and service excellence. Educate employees on policy/system changes and implications, as well as understand and gather their feedback and input. HR Partnership Assist HRBP in partnering and supporting stakeholders and employees in a proactive and consultative approach on a full spectrum of HR functions. Provide professional advice on the interpretation of HR policies and procedures, employment legislation, performance management, recruitment and rewards strategies. Partner with HR Centre of Excellence and relevant key stakeholders in the delivery of key HR projects such as employee engagement surveys, people development programs, change management plans, performance management and promotional exercises etc. Job Requirements Degree with minimum 3-5 years of relevant working experience – in particularly confidential administration responsibilities and stakeholder management Able to multi-task and prioritize effectively with outstanding attention to details Strong planning, organizational and analytical skills Excellent communication skills both written and verbal Able to build and maintain effective interpersonal relationships at all levels; handle sensitive matters with tact and discretion, while building trust and upholding confidentiality Proficient in MS Office Applications (Word, PowerPoint, Excel) Good knowledge of Employment Act and Labour Laws would be advantageous Comfortable operating in a matrix structure and in a constantly changing environment Hiring Institution: NTU In line with Singapore’s nationwide Vaccination-Differentiated Safe Management Measures (VDS), employees must be fully vaccinated to return to the workplace, unless certified to be medically ineligible. For Information on VDS, please click here.