Job Description : EA to the MD JOB SUMMARY: The Executive Assistant holds a key role in our business and is extremely critical to business success. Based in our beautiful head office in Lagos, Nigeria, the Executive Assistant Under general direction, performs a variety of complex, highly responsible, and confidential office, administrative and secretarial support functions for the MD and Executive Leadership; and performs related duties as assigned. The Executive Assistant will have the ability to exercise good judgment and confidentiality in a variety of situations, with strong written and verbal communication, I.T, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. RESPONSIBILITIES: Coordinate overall Corporate calendar and actions deliverable for the Executive team Stakeholder management: serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the executive office. Acts as confidential executive assistant to the MD and Executive Leadership; provides a wide variety of complex clerical and administrative support; including taking minutes of all executive meetings, prepare meeting agendas, follow up with staff as necessary for detailed information to be included in response; facilitate the resolution of urgent/complex issues by the MD. Provides a bridge for smooth communication between the executive office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff. Researches, gathers, and analyzes data on a variety of administrative and policy matters; develops recommendations and prepares related business reports, organization charts and power point presentations (as appropriate). Plans and organises team meetings, events and communications Acts as a "gate-keeper" by managing the executive leadership’s calendars. This involves using discretion in identifying critical items, setting up meetings and making scheduling changes with minimal involvement by the executive leadership. Plans, coordinates and ensures the executive leadership’s schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the executive leadership’s time and office. Handles information of a highly confidential and critical nature on a regular basis, including the orchestration of reports and data. Keeps record of expenses compared to budget Flexibility to assist your Execs and team with ad-hoc duties that may arise. BACKGROUND/ESSENTIAL SKILLS Fluency in written spoken English language is mandatory Minimum of 5 years of related experience as an Executive Assistant, preferably at multinational companies and managing multi managers. Highly developed I.T literacy, including strong knowledge and experience with Microsoft Office 365, Excel, PowerPoint, Word and computer-based systems. Experience in diary management. Strong analytical acumen: demonstrated ability to interpret analyze data Demonstrated ability to manage positive relationships with a diverse range of internal and external stakeholders at all levels Self-starter, with experience in managing projects and solving issues Able to work comfortably at a fast-pace, high-performance environment Very good interpersonal skills Ability to interact effectively and confidently at all levels within the organization and with external contacts. A background in graphic design or Marketing will be an advantage Worker Type :Regular Primary Location:Lagos HQ Additional Locations : Job Posting Start Date : 2023-01-09-08:00 With over 200 brands sold in more than 180 countries, we’re the world’s leading premium drinks company. Every day, over 27,000 talented people come together at Diageo to create the magic behind our much-loved brands. From iconic names to innovative newcomers – the brands we’re building are rooted in culture and local communities. Our ambition is to be one of the best performing, most trusted and most respected consumer products companies in the world. Our founders, such as Arthur Guinness, John Walker, and Charles Tanqueray, were visionary entrepreneurs whose brilliant minds helped shape the alcohol industry. And through our people, their legacy lives on. Join us, and you’ll collaborate with talented people from all corners of the world. Together, you’ll innovate and push boundaries, shaping a more inclusive and sustainable future that we can all be proud of. With diversity at our core, we celebrate our people's unique passions, commitments and specialist skills. Because when varied voices, mindsets, and personalities come together, great ideas are born. In our supportive culture, your voice will be heard and you’ll be empowered to be you. Just bring your ambition, curiosity and ideas, and we’ll celebrate your work and help you reach your fullest potential. DRINKiQ What's your DRINKiQ? Take our quiz to understand how alcohol is made and explore the effects of drinking. You can discover everything you need to know at DRINKiQ